When is the Best Time to Plan the School's Graduation Ceremony?

Before the senior students take a big step to the university or work, they end their journey with a graduation ceremony and degree for diploma holders. Hundreds of family members will attend, and the graduation ceremony is a complicated task with many activities. For administrators, it is important to start preparing as early as possible.

By planning the graduation ceremony checklist, the school will ensure that it is fully prepared when the school day arrives. Below, we share the details of when to start preparing for the details of school graduation ceremony during the school year.

1. Sign up for the ceremony planning

Usually, the administrators of the school activity department start planning for the start of school as soon as the summer vacation is over. In some cases, the plan never stops because some students may graduate during summer class. We recommend starting as early as possible and the ceremony planning can help. These free plans can be used as a convenient guide to graduation traditions and provide event planning tools to keep the process on track.

2. Have a detailed schedule

As a graduation ceremony planner, you need to have a deep understanding of several things, including site layouts, parking lots, and other logistics that make the event run smoothly. In addition, you should get in touch with third-party suppliers as soon as possible to avoid confusion. Once you have a firm grasp of the site variables, you can arrange a meeting with campus police or consider hiring security personnel.

3. Make sure the venue is safe for people of all ages

However, security does not rely solely on police protection. The graduation ceremony venue should be open to all attendees, such as the disabled and the elderly. In addition, there should be many exits around the venue so that participants can leave quickly in an emergency. By planning for every possible situation on graduation day, the team will feel confident and prepared.

4. Keep the celebrations going on a strict schedule

Usually, graduation day takes place on a hot June afternoon, and participants will bask in direct sunlight. We recommend setting a time limit for graduation speeches and encouraging speakers to share relevant and inspiring anecdotes. You can also set up the projector and review the slides when guests arrive.

5. Start to hire professionals

Finally, it is important to find talented photographers for the occasion so that parents can put their smartphones away. Most family members would rather pay for professional photos than compete with other participants for the perfect shooting angle.